Privacy Policy

What we collect

When you apply for a role, we collect the information you provide: name, email, contact details, education, work history, motivation answers, and any uploaded portfolio links or files. When you create an applicant portal account, we additionally store an account email and a hashed password.

When you submit a contact form, we store your name, email, message, and the date.

We collect minimal technical metadata — IP address, user agent string — for security and abuse prevention only.

How we use it

Application data is used only to evaluate your candidacy for the role you applied to (and any future roles you opt in to be considered for). Contact form messages are used only to reply to you. Account data is used to authenticate you in the applicant portal.

We do not sell, rent, or share your data with third parties for marketing.

How long we keep it

We retain application data for 24 months from your last interaction with us, then delete it. Account data is retained while your account is active and deleted within 30 days of account closure. You can request deletion at any time by emailing hr@edurankai.in.

Your rights

You can request a copy of your data, ask us to correct it, or ask us to delete it. We will respond within 30 days. Email hr@edurankai.in.

Security

We encrypt data in transit (HTTPS everywhere) and at rest (database-level encryption). Passwords are hashed with Argon2id. Access to applicant data is restricted to a small number of named team members and logged in an audit trail.

Cookies

We use a single session cookie to keep you signed in to the applicant portal. We do not use third-party tracking cookies, ad cookies, or analytics that profile individuals.

Contact

Questions or requests: hr@edurankai.in

Grievance Officer In accordance with the Digital Personal Data Protection Act, 2023 (India), we have designated a Grievance Officer to address data-related concerns: Name: Siddharth Prasad Title: Founder & Data Fiduciary Representative Email: grievance@edurankai.in Response time: Within 48 hours on business days If you believe your personal data has been processed in violation of applicable law, you may contact the Grievance Officer before escalating to the Data Protection Board of India.

Data Fiduciary EduRankAI (operated by [your legal entity name — fill this in]) is the Data Fiduciary responsible for your personal data collected through this platform and its associated services.

Consent Records When you create an account, we record the timestamp and approximate IP address of your consent to this Privacy Policy and our Terms of Service. This record is maintained in accordance with DPDP §6 to demonstrate that consent was freely given, specific, informed, and unambiguous.

Cross-Border Data Transfers Your personal data is stored in databases hosted on cloud infrastructure outside India (currently Amazon Web Services). By using EduRankAI, you acknowledge that your data may be transferred to and processed in countries other than India. We apply appropriate safeguards including access controls and encryption at rest and in transit.

Minors EduRankAI does not knowingly collect personal data from individuals under 18 years of age without verifiable parental consent, as required under DPDP §9. If you are under 18, please ask a parent or guardian to review and consent on your behalf before creating an account. If we become aware that a minor has provided personal data without appropriate consent, we will delete that data promptly.

Cooling Period If you decline an offer of employment or internship extended through EduRankAI, a 6-month cooling period applies before you may reapply for the same role. This period is calculated from the date of decline and is disclosed in our Terms of Service.